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Translating Actual Files
SheepWeave primarily handles industry-standard XLIFF variants (XLIFF/SDLXLIFF/MXLIFF/MQXLIFF), standard Office files (Word/Excel/PPT), HTML, and TXT/MD files. If you already receive XLIFF files from clients, skip directly to 2. Translation Workflow.
To translate non-XLIFF files directly, set up Okapi Framework (open-source format conversion tool) and Java.
1. Prerequisites
1.1 Java Runtime Environment
Okapi requires Java. Download and install Java from the Official Java Website if not already installed.
1.2 Okapi Framework
Download the latest stable ZIP for your OS from the Okapi Framework Website and extract it.
1.3 Setting up Okapi Folder
Place the extracted okapi folder inside your translation project folder (e.g., SheepWeave_Office/okapi/).
2. Translation Workflow
2.1 Initialization: Directory Setup
In the SheepWeave panel Flow tab, select Initialization and click execute. This creates Archive, Data (with Ref/TM and Ref/TB), and Working folders.
| Folder | Purpose |
|---|---|
| Archive | Stores finished and archived projects. |
| Data | Place files you want to translate here. |
| Data/Ref/TM | Place translation memories (.tmx, .xlsx, .csv, .json). |
| Data/Ref/TB | Place termbases/glossaries (.tbx, .xlsx, .csv, .json). |
| Working | Auto-generated workspace for active translation tasks. |
2.2 Placing Files
Place source documents in Data/ and any reference TM/TB files in Data/Ref/.
2.3 Preparation: Copy & XLIFF Conversion
In the Flow tab under Preparation, enter the Project Name, Source/Target languages, and execute Copy to Working & Convert to XLIFF.
2.4 Preparation: Parsing & Project File Generation
Execute Create Project File & Analyze. This generates project.json and creates Source.shwvs and Target.shwvt inside 04_SHWV.
2.5 Active Translation
Open Target.shwvt and translate line by line, confirming segments with Ctrl + Enter.
2.6 Completion
When finished, execute Complete Translation under the Completion section to build updated XLIFF files in 05_COMPLETED.
2.7 Rebuilding Target Office Files
Execute Rebuild Original Files from Translated Files to merge translations back into final Office documents (.docx, .xlsx, etc.) in 06_PACKAGE.
2.8 Archiving
Execute Archive Project to move the working project to Archive/YYYYMMDD.